File Format |
- Microsoft Word format (2003, 2007, or 2010)
- Rich Text Format (RTF)
Note: Do not submit PDF files.
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Formatting Text |
- 12-point Times New Roman
- left-justified
- one column only
- double-spaced
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Formatting Tables, Charts, Figures, and Illustrations |
Wrapping and Width |
- Do not use word-wrapping around tables, charts, figures, and illustrations
- If your table has only one column, set the width to 3.25 inches or narrower
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Labels and titles |
- Write your labels and titles above (not within) the table
- Label your table as “TABLE #” replacing # with a Roman numeral and center your label
- Below the label write the title of your table and center it
- Below the title, place your table
- Refer to the table within the text of your article
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Text |
- Format all table and note text using the “Arial” font (sans serif)
- For column headings in the first row, format all text as boldface Arial
- For headings, use all initial capitals on words other than: of, the, or, an, a
- Do not use italics anywhere EXCEPT italicize SD, N and p in p <
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Spaces |
- Add a space before and after the following symbols: = < >
- Remove any space before and after the following symbols: % – /
- Remove commas from figures in thousands (1230 NOT 1,230)
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Ranges and Decimals |
- For any ranges, use em-dash without any spaces, and not a hyphen (5—10)
- For any decimal add leading zeroes (0.54)
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Bullets |
For any bulleted lines, ensure consistent use of periods at end. |
Horizontal lines |
- For the first row of tables and charts, set both top and bottom horizontal lines to 1.5 point width
- For the last row of tables and charts, set only the bottom horizontal line to 1.5 point width
- Set other horizontal lines to 0.5 point width
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Vertical lines |
- If you have only one or two columns, remove all vertical lines
- If you have three or more columns, you may include vertical lines between them
- Remove the left-margin and right-margin vertical lines
- Set vertical lines (if any) to 0.5 point width
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Having trouble setting line thickness in MS Word? |
- In the table select Table Properties and set all lines to 0.5 pt thickness
- For Word 2010/2011, in the ribbon bar go to Tables tab
- On the right of the ribbon where it says Draw Borders, set thickness to 1.5 pt
- Using your cursor, draw over top of lines you want to make thicker
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Table Notes |
- Write all notes below the table or figure
- Precede the set of notes with the word Note: in italics OR precede each note with a superscripted letter or superscripted asterisk
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